ShowroomMail Privacy Policy

Effective Date: November 20, 2025

1. Introduction to Data Protection

ShowroomMail is committed to protecting the privacy and security of the personal data entrusted to us by our auto dealership clients. This policy details our practices concerning the collection, use, and disclosure of your information.

We adhere strictly to’s Act on the Protection of Personal Information (APPI) and other relevant regulations regarding data handling and retention for the automotive sector. Our services, which involve processing customer data for email marketing campaigns, are designed with privacy by design principles.

2. Information Collection and Use

We collect two types of information: Client Data (for billing and service communication) and Customer Data (provided by dealerships for email campaigns). Client Data includes names, contact details, and billing information necessary to maintain our business relationship.

Customer Data typically involves non-sensitive details like email addresses, vehicle model preferences, and service history, strictly for the purpose of personalized email marketing. This data is only processed under the direct instruction and explicit consent of our dealership clients.

We utilize automated tools and tracking pixels within email campaigns solely to measure engagement (open rates, click-through rates) and attribute sales, ensuring transparency in performance reporting. We guarantee that all data collected is relevant and limited to what is necessary for the agreed-upon email marketing services.

3. Data Sharing and Disclosure

ShowroomMail does not sell, trade, or rent Customer Data to third parties under any circumstances. We treat this information with the utmost confidentiality.

Information may be shared with trusted third-party service providers (e.g., cloud hosting or email service platforms) only to the extent necessary to perform the services outlined in our agreement. These providers are contractually obligated to maintain the highest standards of data security and confidentiality.

In the event of a legal request or governmental obligation, we reserve the right to disclose personal data when we believe that disclosure is necessary to protect our rights or comply with a judicial proceeding or court order in.

Any transfers of personal data outside of will be conducted in strict compliance with the APPI, ensuring that the recipient provides an adequate level of protection.

4. Data Security and Retention

We employ robust technical and organizational measures, including encryption and access control, to protect data against unauthorized access, alteration, disclosure, or destruction. Our servers are secured and regularly monitored.

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal and reporting obligations.

5. Contact Information for Privacy Concerns

If you have any questions regarding this Privacy Policy or our data handling practices, please contact us promptly. Your trust is paramount to our operation in theese automotive market.

We commit to promptly addressing any privacy concerns or complaints our clients may raise regarding our email marketing services.